easily edit your book

There is a little known feature in Microsoft Word that can help you easily edit your book. It’s called “Go To” and until recently, I didn’t even know it existed. Here’s how it works, and how you can use it to help you in the process of editing your next book.



#1: Find the Darn Thing

easily-edit-book-1

First, you have to find the darn thing! I believe one reason so few people know about this tool that you can use to easily edit your book is because it’s hidden in an obscure place. As you can see from the image above, the “Go To” feature is located in the top right, under “find,” under the HOME tab.

#2: Determine What You Want to “Go To”

how-to-easily-edit-your-book-in-word-using-the-go-to-feature

Here is where the Go To feature drastically differs from the typical “find” feature, that many of us have used for years.

Under the Go To feature, there are the following options:

  • Page
  • Section
  • Line
  • Bookmark
  • Comment
  • Footnote
  • Endnote
  • Field
  • Table
  • Graphic
  • Equation
  • Object
  • Heading

Here are the ones that I would personally use, and how I recommend using them to easily edit your book.

Page

In the editing process, I recommend printing off a hard copy of your book. Sometimes when reading a print version of the book you see mistakes that you previously missed, so proofreading a hard copy is a good idea.

First, be sure to insert page numbers to your manuscript before printing. Here’s how:

insert-page-numbers

Then, print your manuscript, and with pen in hand, mark things up that need changing.

Now when you have dozens or even hundreds of pages, it can be very tedious to use the standard search function to find things. This is where the “Go To” and the “Page” option works well.

Let’s say that you have marked some things on page 11 that you want to change. Select Page, type in the page number, and click on “Go To” as pictured below.

find-page

Doing so immediately takes you to page 11 of the manuscript.

Bookmark

Next is the Go To –>> Bookmark option. Now to use this option, you of course first have to put in bookmarks. You may want to use bookmarks to make note of things like places where you need to fact check something, add an image, or anything else that you may not want to stop and do when you’re in the middle of writing your first draft.

Here’s how you add bookmarks:

insert-bookmark

At the place in your Word document where you want to add a bookmark, go to the Insert tab, and then click on Bookmark. You then name the bookmark. You can’t use the same bookmark name for multiple bookmarks. If you want to use essentially the same bookmark name multiple times, just add a numeral to it.

For example, let’s say that you use bookmarks to remind yourself to add links to your manuscript. You could use this type of naming convention for your bookmarks:

bookmark-add-link

Now, when you’re ready to edit your book, you can use the GoTo feature to quickly go to each of your bookmarks and make any needed changes.

go-to-bookmark

Comments

Comments in Word are a great way to leave yourself little notes while working on a manuscript. They differ from bookmarks in that they can be quite lengthy. They are also a great way to communicate with coauthors, editors and other team members.

Here’s how to add comments to your manuscript.

insert-comment

First, highlight the part of your manuscript that you want to comment on. Then click on “Comment” and type your comment.

Now, when editing your book, use the Go To — >> Comment option to find each comment one by one.

comment-by-reviewer

Note that you can find comments by any reviewer, or go to comments by specific reviewers.

Footnotes and Endnotes

I haven’t yet used the Go To feature for editing footnotes or endnotes, but if you use those in your books, this feature may work for you.

Since the Go To feature is one that is new to me, I’m sure that I’m just scratching the surface of how much this can help you easily edit your book, so be sure to play around with this yourself the next time you need to edit your book.

Bonus Tip: To get to the “Go To” feature fast, use the keyboard shortcut crtl g.

I hope this little-known feature in Microsoft Word help you easily edit your book.

 

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